Hill Country Council for the Arts Workshops

Booth Requirements

Each brewery will be responsible for bringing their own tent and equipment. Breweries are encouraged to bring any POS and give-a-ways available. All beer vendors will be on grass. Canopies must be weighted down or secured with 9” stakes.

Set Up

Set Up: Friday 12 pm – 6 pm. All Breweries must be in place on Friday at their designated arrival times or Saturday morning by 10am. Show Hours: Saturday 12:00 P.M. - 6:00 P.M. Vendor breakdown prior to 6 pm on Saturday is prohibited.

Parking

Vendor parking is available across the street at the Fairgrounds on Friday and Saturday. Mis-parked vehicles will be subject to ticketing or towing at owner’s expense. Observe traffic signs. The perimeter of the event site will be fenced with limited access.

Admission Passes

Brewers will have event admission passes/wristbands for staff.

Contact info

If you have any questions or need additional information, contact: Rob Ziegler: Cell: 210-422-5196 Email: [email protected]

Volunteers will be available upon request to pour.

The Hill Country Council for the Arts, Boerne BierFest, The City of Boerne, The AgriCultural Museum & Arts Center, event affiliates, sponsors, employees, volunteers and contractors assume no liability for event attendance, vendor merchandise or equipment that is lost, stolen or damaged, or for injury or bodily harm. Vendor agrees to indemnify and hold harmless the above-named parties and assume all liability for any damages, injuries, claims, or suits by all persons or third parties arising from claims against vendor actions, personal property, or items sold or prepared for consumption. Upon receipt of completed application, your booth reservation will be confirmed.

Upon receipt of completed application, your booth reservation will be confirmed.

Application:

No commercial side products allowed. Artists must be 18 years of age or older.

Staff Support:

Staff will be present on site throughout the entire Art Waddle schedule of events on Saturday. Contact information will be posted.

Set-up:

Artists can set up Friday with advance approval of the Art Director, President, Paula Horner. Saturday set up will begin at 7am – 9am, Boerne Art Waddle opens promptly at 10am. Vehicles must be moved from loading area by 10am. Tear down begins at 5 pm on Saturday and Sunday. Absolutely no early staging of cars and trailers will be allowed due to business operations.

Artists’ Body of Work

Please describe your art.

Artist’s Equipment:

We suggest all Artists have a canopy since areas may not be fully shaded, along with the necessary tables and chairs for their booths. Artists are responsible for bringing any equipment necessary to display their art along with appropriate tie downs or weights (25lbs per leg suggested). Tents and tables can be rented for a fee.

Port-a-Pots:

Facilities will be located on the event footprint in addition to the Boerne fixed public bathroom locations.

Pets:

This is a pet-friendly event at outdoor locations, and owners are expected to pick up after their pets. Excessive barking is discouraged and may result in your being asked to remove your pet.

Security:

Police will be available if required for an emergency on Saturday. No security is being provided on Friday night. If you wish to setup your tents, tables, and chairs we cannot be responsible for them. Boerne Art Waddle and affiliates, merchants, the Hill Country Council for the Arts, and the City of Boerne accept no liability for any reason monetarily or otherwise for Artists' equipment, artworks – original or reproduced, vehicles, etc. By signing this application, the Artist named below holds harmless all organizations and individuals affiliated with the Boerne Art Waddle for any reason. You also agree to allow the event the use of any pictures of artwork or individuals for use in promotional material media relative to the event. Cancellations: Show fees are non-refundable. For information contact: Paula Horner (210) 269-8349

Tents, chairs, and tables can be rented for a fee. Call David Querbach at (210) 844-8193 for rentals.

Fees/Payment:

Fee (After April 15) Regular Booth:

Fee (After April 15) for Large Booth:

Tent Rental

Table Rental

Requirements to Compete:

You must be 21 to enter; and Competition is $10

Waiver

The undersigned contestant releases and holds harmless the Boerne BierFest committee and its sponsors, participants, partners and volunteers; including but not limited to Hill Country Council for the Arts, Majestic Ranch Arts Foundation, The AgriCultural Museum and Arts Museum Center, as well Salvador Dobbs, its owners, representatives, and staff. The undersigned further releases any photographers, photographs and/or videos submitted for publicizing the event. The undersigned further agrees that failure to abide by the rules stated in the registration application can lead to expulsion from the contest without reimbursement or legal recourse whatsoever, and to abide by the decision of the judges.

*STEINHOLD (*masskrugstemmen) AND BBF AFTER PARTY PROUDLY SPONSORED BY:

28 Songs, 110 Market Ave, Boerne, TX 78006

After competition:

* For $10 paid, receive a 34-ounce PRACTICE SA 28 Songs LOGO STEIN to be picked up at HCCArts booth. YOU MUST COMPETE TO PURCHASE THE STEIN FOR $10.

Trailers and Food Trucks include a side picture of your unit

Set Up: Friday 12pm – 7pm and Saturday 7am-9am. Show Hours: Saturday 12 pm-6 pm. Vendors will have event vehicle admission passes for load in. Wristbands will be required for staff to be picked up at the Volunteer entrance. All vendors must be loaded in no later than Saturday by 9am. Gates for set up will open at times listed above. (Exceptions only by advance approval.) Arrival times are critical as food vendors will be located WITHIN the event-controlled security fencing area.

Food vendors that do not have a Kendall County annual permit are required to have 3-day temporary food vending permit ($25). (We will register and pick up permits for you.) Food Vendors must submit a signed copy of Kendall County Temporary Food Establishment Compliance form (located on website) and State Food Handlers permit with their application. All applications with fees are due no later than September 1st or $25.00 late fee will apply. A copy of the vendor proof of liability insurance should be included.

Corporate Logo

If You have a corporate logo you prefer we use, as promised at your chosen corporate sponsorship levels, please e-mail the file in a high resolution PDF or EPS format to [email protected].

Total Due:

All donations are tax deductible

Application:

No commercial side products are allowed. Applicants must be 18 years of age or older to apply.

Staff Support:

Staff will be present on-site throughout the entire Boerne BierFest schedule of events Saturday, Contact information will be posted.

Set-up:

Artists can set up Friday with advance approval of Art Market Director, Paula Horner. Send request to [email protected], or call 210-269-8349. Saturday set-up will begin at 7am - 9am. Boerne BierFest will open PROMPTLY at Noon for VIP Experience. Vehicles must be moved from loading area by 11am. Tear down begins at 7pm on Saturday. Absolutely no early staging of cars and trailers will be allowed due to business operations.

Artists’ Body of Work:

Artists will be judged on the entire body of work exhibited, Saturday morning. Best in Show, 1st in Fine Arts and 1st in Applied Arts, 2nd, 3rd and two Honorable Mention ribbons will be awarded. The Best in Show recipient will be given the opportunity to have their artwork featured on next year's Boerne BierFest limited edition art poster.

Artist’s Equipment:

We suggest all Artists have a canopy since areas may not be fully shaded, along with the necessary tables and chairs for their booths. Artists are responsible for bringing any equipment necessary to display their art along with appropriate tie downs or weights (25lbs per leg suggested).

ATMs:

ATMs will be available at Boerne BierFest for the Artists’ convenience.

Port-a-Pots:

Facilities will be located on the event footprint in addition to the Boerne BierFest fixed public bathroom locations.

Pets:

Please leave all the animals at home.

Badges:

Artists will be given badges with lanyards for participant identification and entry into the Artists’ areas.

Security:

Police will be available if required for an emergency on Saturday. No security is being provided on Friday night. If you wish to setup your tents, tables, and chairs we cannot be responsible for them. Boerne BierFest and affiliates, merchants, the Hill Country Council for the Arts, and the City of Boerne accept no liability for any reason monetarily or otherwise for Artists' equipment, artworks – original or reproduced, vehicles, etc. By signing this application, the Artist named below holds harmless all organizations and individuals affiliated with the Boerne BierFest for any reason. You also agree to allow the event the use of any pictures of artwork or individuals for use in promotional material media relative to the event. Cancellations: Show fees are non-refundable. All payments are due by September 5th, 2023. For information contact: Paula Horner (210) 269-8349

Tents, chairs, and tables can be rented for a fee. Call David Querbach at (210) 844-8193 for rentals.

Fees/Payment:

Entry Fee: $150

I am not a member of the HCCArts but, I would like to JOIN TODAY!